Envelope-to: info@sterlingcal.com
Delivery-date: Thu, 19 May 2022 16:05:16 -0500
MIME-Version: 1.0
Date: Thu, 19 May 2022 14:04:59 -0700
Reply-To: The Google Workspace Team <workspace-noreply@google.com>
Feedback-ID: P-11-0:C20206089:M110551383-en:gamma
Message-ID: <5001637de97a2f1ce89d5715fbc21d160d8fb636-20206089-111135787@google.com>
Subject: [Action Advised] Review changes to Google Workspace search history
 launching on June 14, 2022
From: The Google Workspace Team <workspace-noreply@google.com>
To: info@sterlingcal.com
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<!-- This contains CSS info, starts the body, and inserts the Google Worksp=
ace logo header -->
<span style=3D"font-family: Roboto, Arial, sans-serif; font-size: 14px; col=
or: #000000;"> </span>
<div style=3D"padding-top: 22px; padding-bottom: 6px; border-bottom-style: =
solid; border-bottom-color: #dcdcdc; border-bottom-width: 1px" width=3D100%=
><span style=3D"font-family: Roboto, Arial, sans-serif; font-size: 14px; co=
lor: #000000;"><img alt=3D"Google Workspace logo" border=3D0 src=3Dhttp://s=
ervices.google.com/fh/files/emails/google_workspace_750x96px_gray_lockup_go=
ogle_product_624x96px_clr.png style=3D"display: block;" title=3DGoogle widt=
h=3D250> </span></div>
<span style=3D"font-family: Roboto, Arial, sans-serif; font-size: 14px; col=
or: #000000;"> <!-- This is the beginning of the subject --> </span>
<!-- Include the Pre-header snippet, copy HTML from TEMPLATE SNIPPET ID 916=
0213 and add the pre-header text-->
<div style=3D"height:0px; font-size:0px; max-height:0px; min-height: 0px; l=
ine-height:0px; width: 100%; color: #fff; display:none;">Workspace search h=
istory will now mirror existing Web &amp; App Activity preferences.</div>
<!-- Adds translation notice, the English version is empty-->
<p></p>
<!-- If message includes Summary at top, copy HTML from TEMPLATE SNIPPET ID=
 9426325 and add the summary text. Otherwise delete this section.-->
<div align=3Dcenter class=3Demphasis style=3D"
                padding:20px 0 20px 0;
                color: #263238;
                font-weight: 400px;
                font-size: 18px;
                line-height:26px;"><em>We=E2=80=99ve delayed the launch of =
the Workspace search history feature and changed the default setting for a =
subset of users.</em></div>

<!-- Please INSERT the relevant Customer Comm BODY snippet -->
<p>Dear Administrator,</p>

<p>Earlier this year, we emailed you regarding changes to the settings that=
 control search data collection across Google Workspace. Based on feedback,=
 we&#39;ve updated our plans, as described below. Starting <strong>June 14,=
 2022:</strong></p>

<ul>
  <li>We=E2=80=99ll introduce a new end-user setting on the<strong> My Acti=
vity </strong>page called Google Workspace search history. It will control =
search data storage from core Google Workspace services only.</li>
  <li>Users will be able to continue using Web &amp; App Activity to contro=
l data storage from additional Google services you=E2=80=99ve enabled for t=
hem.</li>
  <li>Any user with Web &amp; App Activity disabled at the time of launch w=
ill have Google Workspace search history OFF by default. <strong>This is a =
change from our prior email.</strong></li>
  <li>New users will have Google Workspace search history ON by default.</l=
i>
  <li>The Web &amp; App Activity admin setting in the Google Admin console =
will be removed.</li>
</ul>

<p><strong>Note:</strong> Data stored in Google Workspace search history is=
 <strong>only used across Google Workspace core services</strong> to improv=
e the Google Workspace user experience.</p>

<h3>What do I need to know?</h3>

<p>Currently, an admin setting and an end-user setting, both called <strong=
>Web &amp; App Activity,</strong> manage search data collection across both=
 <a href=3Dhttps://notifications.google.com/g/p/AD-FnEwZM95IV0-2c29HGeeNRko=
eDuFX3P94eLgPoPSGBMu8I-CE2kM4Cf87bih9_JvKN7aNPT1w2kwF2cNsMVhgWrj6LnIFC2CENS=
IFzxWnj8m_RyxCwtHxsqKAqQ target=3D_blank>core Google Workspace services</a>=
 and <a href=3Dhttps://notifications.google.com/g/p/AD-FnEzeYmTnGVagaGrswS5=
I4GJVWRX5gkQ9KLS9AlCVf4n7NSSPN7tEi1bKZC9G8-cwSjxyQjkWOu0WXwIBPeqFRTAO_kAYsE=
HHq63M2uL160M target=3D_blank>additional Google services</a>.</p>

<table width=3D100%>
  <tbody>
    <tr style=3D"border-style: solid; border-color: #2979ff; background-col=
or: #2979ff; color: #ffffff; text-align:center;">
      <td><strong>For Admins</strong></td>
      <td><strong>For Users</strong></td>
    </tr>
    <tr>
      <td style=3D"border: solid #e0e0e0 1px; text-align: center;">The <a h=
ref=3Dhttps://notifications.google.com/g/p/AD-FnEya07wV2-p023Ikj1zJo3UstmNn=
f2LFfeN-4aX1-g_Ngp9wytL-T3JH7U3Vw97dRRLyOe9r9LRjSBPzT7Jpayau7GmjOPRS1LX5LWM=
oNN5R target=3D_blank>Web &amp; App Activity</a> setting appears in the Add=
itional Google services section of the <strong>Admin console</strong>.</td>
      <td style=3D"border: solid #e0e0e0 1px; text-align: center;">The <a h=
ref=3Dhttps://notifications.google.com/g/p/AD-FnEwE5Wt513fYOPc5PdEGb5ceZJtw=
-j_7uvlgdX2Gbuu0qVoiuITXhlx3BFeQ_Ed_2zBXsNR8HDQzymDp252g1Taa-K7FIZMAlbzAtbP=
DVHAezmEpHH7w target=3D_blank>Web &amp; App Activity</a> setting can be fou=
nd on the <strong>My Activity</strong> page.</td>
    </tr>
  </tbody>
</table>

<p>When turned ON, these settings help users and admins store and manage se=
arch history, access previous search terms, and get better search results f=
rom all Google apps.</p>

<p><strong>Note:</strong> Web &amp; App Activity is OFF by default for new =
users with Google accounts for work.</p>

<p>Starting <strong>June 14, 2022</strong>, we=E2=80=99ll introduce Google =
Workspace search history, a new end-user setting on the <strong>My Activity=
</strong> page. At the same time, we=E2=80=99ll remove the Web &amp; App Ac=
tivity setting located in the <strong>Admin console</strong>.</p>

<p>Searches performed in Google Workspace products like Gmail and Drive bef=
ore <strong>June 14, 2022,</strong> will appear in Google Workspace search =
history when it launches.</p>

<p>The new Google Workspace search history control will allow users to:</p>

<ul>
  <li>Store and use search data only for core Google Workspace services.
    <ul>
      <li>When Google Workspace search history is enabled, users can get fa=
ster and more relevant email and file searches in Google Workspace services=
 like Gmail and Drive.</li>
      <li>Currently, when any of the Web &amp; App Activity settings is ena=
bled (admin or end user), we collect search data from both Google Workspace=
 core <strong>and</strong> additional services. When Workspace search histo=
ry launches, it will only store search data from Workspace core services, a=
nd the Web &amp; App Activity setting will only store search data from Goog=
le=E2=80=99s additional services.</li>
    </ul>
  </li>
</ul>

<ul>
  <li>Enable or disable Google Workspace search history from their My Activ=
ity page.
    <ul>
      <li>Users can also change their Workspace search history retention pr=
eferences at any time and configure automatic deletion periods of 3, 18, or=
 36 months.</li>
    </ul>
  </li>
</ul>

<p><strong>Note:</strong> Google never uses your data in Google Workspace c=
ore services for advertising.</p>

<h3>What does this mean for my organization?</h3>

<p>The new Google Workspace search history setting simplifies user control =
over search data by separating it from Web &amp; App Activity, which is not=
 subject to Google Workspace data processing commitments. Users should mana=
ge how their search data will be used in any Google core services using the=
 Google Workspace search history setting.</p>

<p>Administrators should manage search data outside of Google Workspace by =
reviewing which additional services are enabled in the organization and dis=
abling them as necessary.</p>

<p>Google Workspace search history will be available for searches in Gmail =
and Google Drive at launch; more Google Workspace core services may be adde=
d in the future.</p>

<h3>How is my organization&#39;s data protected?</h3>

<p>Google Workspace search history is part of the Google Workspace core ser=
vices and subject to the <a href=3Dhttps://notifications.google.com/g/p/AD-=
FnEzQaRQyzvuoCnu-s7HiaRAV6K8iH0jIF9bsUhWlZaE0bW2jWBgnrtUa0Z6u8qxk03QpUtuZo-=
-Jvzj8SJf2a2z2ywSbSAU0dIzNjjOi6Ud0YpyZekhU44RfIw target=3D_blank>Google Wor=
kspace Agreement</a>.</p>

<h3>What do I need to do?</h3>

<p><strong>No action is required on your part,</strong> as Google Workspace=
 search history will mirror your existing Web &amp; App Activity preference=
s starting <strong>June 14, 2022.</strong> However, we recommend you notify=
 your users about the new Google Workspace search history control and revie=
w our <a href=3Dhttps://notifications.google.com/g/p/AD-FnEwx5GOyl_B_R2mhng=
mppzLsng0I5OmVOrTyufcxjSGrxIFSELUwzmVmakNw-qVSKo6nh0HmzT_4vE1b-hixxsREQCuc6=
q8-w5dkZuP9wQgEOw target=3D_blank>Help Center article</a> to learn more abo=
ut this transition.</p>

<p>If you don=E2=80=99t want search data collected from additional Google s=
ervices, you=E2=80=99ll need to disable those services entirely or limit ac=
cess using groups. See the Help Center to learn how to <a href=3Dhttps://no=
tifications.google.com/g/p/AD-FnExpxV841DZAcqurSiWxSy06KN6Y3REWrHa1mr2FiDlP=
GWP20Yv8L7SmbIkrpacvGjueVqY12O5Wbpzt2ICLFMrml7M_LKgILesYvVB6FhVf49DuykLebOF=
AQADuWV2iPjF5dV1rzc3Z9dPz0_v_gmDsJKED8bfx0Sz0 target=3D_blank>turn on or of=
f additional Google services</a>.</p>

<h3>We=E2=80=99re here to help</h3>

<p>If you have questions or need assistance, please contact Google Workspac=
e support. When you submit your support case, reference issue number 183616=
621.</p>

<p>Thanks for choosing Google Workspace.</p>

<p><strong>=E2=80=94 The Google Workspace Team</strong></p>

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